Administrative Assistant

Unclassified - San Rafael, CA

Full-time

San Rafael, CA

About the position

The Administrative Assistant III plays a crucial role in supporting Human Resource executives and department managers by performing a variety of administrative tasks. This position requires strong problem-solving skills, attention to detail, and the ability to handle complex administrative duties effectively.

Responsibilities

• Heavy data entry with a focus on accuracy.
• Create, maintain, and update reports and spreadsheets.
• Create, edit, and modify correspondence and documents.
• Organize and file a variety of records.
• Perform duties with professionalism, relating to others in a courteous and cooperative manner.
• Maintain personnel files and ensure confidentiality.
• Verify staff licensing and certifications.
• Assist with scheduling staff and preparing new hire orientation packets.

Requirements

• Strong oral and written communication skills.
• Good interpersonal skills to effectively deal with a wide range of personalities.
• Ability to function independently and be detail-oriented.
• Ability to work under pressure and prioritize multiple assignments.
• Above average computer skills, including Microsoft Word, Excel, PowerPoint, and database management.
• High school diploma required.
• Previous experience in a similar administrative role.