Administrative Assistant

Aston Carter - Washington, DC

Full-time - Entry Level

Washington, DC

Administrative and Support Services

About the position

The Administrative Assistant position at Aston Carter in Washington, DC, is a full-time role focused on providing essential support to the state director and team. The role involves managing correspondence, scheduling meetings, and assisting with operational presentations and reports. The ideal candidate will have strong communication skills and experience in administrative tasks, particularly in grants coordination and funding tracking.

Responsibilities

• Create meeting agendas and take detailed meeting minutes as needed.
• Produce and distribute correspondence memos, letters, and emails as needed.
• Assist in the preparation of financial, performance management, and other types of operational presentations/reports, including research as needed.
• Coordinate office procedures with the state director and other members of the team.
• Handle sensitive information in a confidential manner.
• Develop and update administrative systems to make them more efficient.
• Proactively resolve administrative issues.
• Provide general organizational support to the state director and team as needed, which may include making copies, answering phones, filing local and state permits for non-profit solicitations, engaging with local charitable and workplace giving campaigns, and managing local subscriptions and memberships.

Requirements

• 1-3 years' work experience as an administrative assistant.
• Ability to draft letters and other correspondence as required and responsible for providing prompt follow-up.
• Excellent written and verbal communication skills including precise proofreading.
• Scheduling meetings and providing meeting support (creating agendas/taking notes/etc).

Nice-to-haves

• Experience assisting with grants coordination/funding tracking HIGHLY preferred.