Administrative Assistant

$43,680 - $49,920/Yr

Get Safe - Tustin, CA

Full-time - Entry Level

Remote - Tustin, CA

Professional, Scientific, and Technical Services

About the position

The Administrative Assistant at Get Safe plays a vital role in supporting the Regional Center Programs Department by providing administrative and organizational support. This hybrid position requires a dependable and organized individual who can manage various tasks efficiently, ensuring smooth daily operations. The role involves communication with program managers and staff, handling confidential documents, and enhancing productivity across departments. The successful candidate will engage in meaningful work, advocating for individuals with developmental disabilities and contributing to a compassionate work environment.

Responsibilities

• Prepare and maintain client and financial records
• Manage basic office duties, including answering and routing phone calls, emails, and other communications
• Support day-to-day operations
• Assist with the development and coordination of outreach, information materials, trainings, hiring, workshops, and other special projects
• Maintain consistent correspondence with management and staff via multiple communication modes
• Participate in staff and management meetings, keeping records and disseminating notes

Requirements

• B.A. degree in any field (or AA degree with a minimum of 2 years relevant work experience)
• A minimum of 1 year of relevant experience in administrative support
• Proficient in Microsoft Office (Access, Excel, Outlook, PowerPoint, Word)
• Strong written and verbal English grammar skills
• Detail-oriented with exceptional organization, task, and time management skills
• Ability to prioritize and multitask with accuracy and timeliness
• Ability to maintain a high level of client confidentiality
• Experience working with persons with disabilities or underserved populations is a plus

Nice-to-haves

• Bilingual in Spanish
• Knowledge of MS OneDrive & SharePoint
• Experience with project management and office coordination
• Knowledge of California State Regional Center system and consumer populations
• Knowledge of legal/ethical standards for mandated reporting, crisis response, and HIPAA compliance

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Vision insurance
• Life insurance