Administrative Assistant

$43,680 - $49,920/Yr

Dominican University - River Forest, IL

Part-time,Full-time - Entry Level

River Forest, IL

1,001-5,000 employees

Educational Services

About the position

The Administrative Assistant at Dominican University will provide comprehensive administrative support to the Executive Director of the Elizabeth T. MacNeil School of Nursing and assist with the daily operations of the department. This role is essential for ensuring smooth office operations, coordinating events, managing communications, and maintaining important records and files.

Responsibilities

• Provides administrative support to the Executive Director, leadership team, faculty and staff of ETMSON as requested.
• Arranges and attends ETMSON annual events including pinning ceremonies as indicated.
• Arranges requests for building maintenance and IT needs of faculty/staff as requested & vendor management.
• Assists with general office coverage and daily operations of the Nursing Office, such as answering phones, scheduling appointments, assisting nursing students, managing textbook orders, ordering office supplies, and nursing program and marketing materials.
• Assists with all Elizabeth T. MacNeil School of Nursing meetings, including but not limited to the ETMSON department, admission and progression committee, standing committees, and subcommittees.
• Arranges room, sends calendar invites, and produces agendas and meeting minutes.
• Assists with the collection and tabulation of mid-term and final student evaluations, clinical evaluations, and exit surveys.
• Coordinates NCLEX preparation and provides guidance for incoming students & CNA exam applications.
• Facilitates the onboarding and off-boarding of full time/part time faculty and staff and assists with new employee orientation.
• Maintains ETMSON files, including updates, filing, and purging.
• Maintains various spreadsheets including but not limited to ETMSON faculty and staff directory and phone tree.
• Maintains various spreadsheets with required accreditation information such as registered nurse licensure, date of birth, credentials, continuing education, etc.
• Coordinates requests by the Search Committee hiring process, including developing folders for all members of the committee, arranging interviews, and securing rooms and parking spaces.
• Facilitates ETMSON events such as educational speakers, nursing organizational meetings.
• Manages finances such as monthly reconciliation of credit cards and submitting reimbursement paperwork.
• Performs other duties as required and/or assigned by supervisor.

Requirements

• Bachelor's degree
• Minimum 1-2 years working as an Administrative Assistant
• Strong interpersonal skills, both oral and written
• Strong organization skills and the ability to multi-task and prioritize work
• Proficiency in Microsoft Office and Adobe Acrobat Pro
• Ability to work independently and within a team environment
• Strong project and time management skills
• Maintain confidentiality
• Demonstrated professionalism and dependability

Nice-to-haves

• Previous healthcare experience
• Previous higher education experience

Benefits

• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance