Administrative Assistant

$39,520 - $43,680/Yr

Agile Staffing - Santa Ana, CA

Full-time - Entry Level

Santa Ana, CA

Administrative and Support Services

About the position

The Administrative Assistant will support a tile and stone installation and fabrication company in Santa Ana, providing essential administrative support across various departments. This role involves managing communications, assisting visitors, and performing clerical tasks to ensure smooth office operations.

Responsibilities

• Handling incoming calls and other communications
• Welcoming and assisting visitors in a friendly and professional manner
• Providing general administrative support to all departments
• Copying, scanning, creating folders, and filing documents
• Assisting the Owner with travel arrangements, event planning, and miscellaneous tasks
• Processing employee applications and other HR documents
• Helping organize and maintain office equipment, vehicles, PPE, and clothing

Requirements

• Bilingual in English and Spanish
• High School Diploma or equivalent
• 2 years of experience as an Administrative Assistant
• Strong ability to multi-task, prioritize, and manage time effectively
• Attention to detail and accuracy
• Highly organized administrative skills
• Basic knowledge of invoices and bank statements
• Ability to work independently
• Strong computer skills, including proficiency in Microsoft Office Suite (Excel is a must)
• Accounts Payable experience is preferred

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Vision insurance
• Flexible schedule