Administrative Assistant

GAT Airline Ground Support - Sarasota, FL

Full-time

Sarasota, FL

Support Activities for Transportation

About the position

The Administrative Assistant at GAT Airline Ground Support plays a crucial role in supporting the General Manager and the management team by ensuring efficient staffing, onboarding, and administrative processes. This position is essential for maintaining operational effectiveness and compliance with company policies and procedures.

Responsibilities

• Work with the General Manager and HR to ensure staffing levels are maintained and to minimize hourly turnover.
• Source, screen and interview applicants using competency-based interview guidelines.
• Review and maintain an applicant tracking system.
• Assist management team with maintaining staffing.
• Conduct on-board orientation of new team members and ensure proper execution of the onboarding process.
• Investigate the applicability of out-of-scope requests and secure customer approval on the Daily Out of Scope form.
• Monitor daily timekeeping, identify and resolve exceptions, and obtain approvals prior to payroll closing.
• Publish and post memos as requested by management and maintain a communication system for employee reviews.
• Forward corporate reports to Corporate Headquarters, including payroll change notices and profile changes.
• Assist management with recruiting efforts, including coordinating advertising, scheduling interviews, and processing new hires.
• Ensure proper documentation of OJI's and send to Corporate Headquarters.
• Assist with purchasing as directed by management, ensuring purchase orders and approvals are obtained.
• Adhere to company policies and procedures.
• Perform other duties as assigned.

Requirements

• Must have a High School diploma or GED.
• Must be at least 18 years of age.
• Able to proficiently speak, read, and write in English.
• Advanced computer skills required.
• Proficient in Microsoft Word, Excel, and Outlook.
• Previous administrative and payroll experience preferred.
• Must successfully complete all training requirements and maintain certifications throughout employment.
• Must clear an FBI fingerprint background check and obtain a custom seal.
• Must pass a pre-employment drug screen.

Benefits

• Major medical insurance
• 401K Plan
• Dental coverage
• Vision coverage