Administrative Assistant

Paragon Systems - Charlotte, NC

Charlotte, NC

Administrative and Support Services

About the position

The Administrative Assistant is responsible for supporting the HR department in all aspects of the department (recruitment, new-hire implementation, interviewing, billing, and payroll), and overseeing and/or facilitating various special projects independently. The Administrative Assistant serves as the principal liaison between the contract and the corporate office for HR-related issues.

Responsibilities

• Review time and attendance sheets, wage computation, and other information to detect and reconcile payroll discrepancies.
• Compute wages, review time and attendance, and enter data into the computer.
• Review, code, and forward billing documents to the Finance Department according to company guidelines.
• Obtain, record, and forward request entry into the HRIS data for each employee on the contract, including information such as addresses, absences, FMLA requests, requests for terminations, and notify FPS and FSO of all terminations.
• Process new hires through HMS, fingerprinting new hires/incumbents for licensing purposes, and maintaining an extensive local training matrix tracking nearly 25 items per individual.
• Maintain employee personnel and medical files.
• Compile and enter employee data into TAMS (Training Academy Management System).
• Generate weekly manning reports for FPS.
• Various administrative duties such as filing, faxing documents, and typing correspondence.
• Other duties as assigned.