Administrative Assistant

$35,901 - $35,901/Yr

Ravalli County - Hamilton, MT

posted 6 days ago

Full-time - Entry Level
Hamilton, MT
Utilities

About the position

The Administrative Assistant plays a crucial role in the Public Health Department by performing a variety of administrative functions. This position serves as the first point of contact for clients, ensuring effective communication and support within the department. The role requires a strong understanding of office operations and the ability to maintain confidentiality while managing client information.

Responsibilities

  • Opening/closing the office
  • Provides office reception, greeting clients and answering phones
  • Registering and scheduling new and existing clients
  • Provides general clerical support (typing, filing, mail, fax, etc.)
  • Knowledge of HIPPA guidelines, maintaining client confidentiality and client records
  • Make appropriate referrals to other services
  • Communication with office staff regarding scheduling for services
  • Creating and updating forms/documents needed for programs and services
  • Maintaining current information of bulletin boards
  • Properly measure and fit children for helmets
  • Gathering height, weight and biochemical information
  • Assess eligibility for VFC/VFA (Federal Vaccine program) and WIC program
  • Manage WIC smart appointments
  • Perform related work as assigned or required
  • Attend continuing education and training for all related public health and WIC programs

Requirements

  • High School Diploma or equivalent (GED)
  • Knowledge of Microsoft Office programs such as Word, Excel, Outlook
  • Proficiency in typing and internet use
  • Knowledge of basic office equipment (copiers, printers and fax machines)
  • Ability to communicate well in both verbal and written form
  • Excellent phone skills
  • Strong organizational skills and the ability to prioritize and multi-task
  • Ability to interact constructively with various level of staff and in a collaborative 'team' setting
  • Ability to deal with challenging clients and adhere to high confidentiality standards

Nice-to-haves

  • Two (2) years work experience in an office setting with responsibilities involving secretarial and/or receptionist duties
  • Additional education and/or training specific to position responsibilities preferred

Benefits

  • PERS /Full benefits
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