Administrative Assistant

$35,901 - $35,901/Yr

Ravalli County - Hamilton, MT

Full-time - Entry Level

Hamilton, MT

Utilities

About the position

The Administrative Assistant plays a crucial role in the Public Health Department by performing a variety of administrative functions. This position serves as the first point of contact for clients, ensuring effective communication and support within the department. The role requires a strong understanding of office operations and the ability to maintain confidentiality while managing client information.

Responsibilities

• Opening/closing the office
• Provides office reception, greeting clients and answering phones
• Registering and scheduling new and existing clients
• Provides general clerical support (typing, filing, mail, fax, etc.)
• Knowledge of HIPPA guidelines, maintaining client confidentiality and client records
• Make appropriate referrals to other services
• Communication with office staff regarding scheduling for services
• Creating and updating forms/documents needed for programs and services
• Maintaining current information of bulletin boards
• Properly measure and fit children for helmets
• Gathering height, weight and biochemical information
• Assess eligibility for VFC/VFA (Federal Vaccine program) and WIC program
• Manage WIC smart appointments
• Perform related work as assigned or required
• Attend continuing education and training for all related public health and WIC programs

Requirements

• High School Diploma or equivalent (GED)
• Knowledge of Microsoft Office programs such as Word, Excel, Outlook
• Proficiency in typing and internet use
• Knowledge of basic office equipment (copiers, printers and fax machines)
• Ability to communicate well in both verbal and written form
• Excellent phone skills
• Strong organizational skills and the ability to prioritize and multi-task
• Ability to interact constructively with various level of staff and in a collaborative 'team' setting
• Ability to deal with challenging clients and adhere to high confidentiality standards

Nice-to-haves

• Two (2) years work experience in an office setting with responsibilities involving secretarial and/or receptionist duties
• Additional education and/or training specific to position responsibilities preferred

Benefits

• PERS /Full benefits