Administrative Assistant

$32,802 - $34,986/Yr

Sc Builders - Tulsa, OK

Full-time - Entry Level

Tulsa, OK

Construction of Buildings

About the position

We are seeking a detail-oriented and proactive Administrative Assistant to join our team at SC Builders LLC. This role is essential for providing comprehensive administrative support to ensure the efficient operation of the office. The ideal candidate will manage front desk operations, assist with various clerical tasks, and serve as the first point of contact for visitors and clients, all while maintaining a professional environment.

Responsibilities

• Manage front desk operations, greeting visitors and directing them appropriately.
• Update accounts payable/receivable.
• Reconcile accounts.
• Update change orders and paperwork from clients.
• Work with bonding company for jobs bidding.
• Answer and manage incoming calls with professionalism and courtesy, demonstrating excellent phone etiquette.
• Maintain organized filing systems, both electronic and paper-based, ensuring easy retrieval of documents.
• Assist in scheduling appointments and managing calendars for team members.
• Perform proofreading of documents to ensure accuracy and clarity before distribution.
• Utilize Google Suite for document creation, data entry, and communication purposes.
• Support office management tasks including inventory management of supplies and equipment.
• Collaborate with team members on various administrative projects as needed.
• Provide personal assistant support to executives or senior staff when required.

Requirements

• Proven experience as an Administrative Assistant or in a similar clerical role is preferred.
• Strong proficiency in Quickbooks.
• Strong proficiency in Google Suite applications (Docs, Sheets, Drive) is essential.
• Familiarity with office management procedures and basic accounting principles is a plus.
• Excellent verbal and written communication skills with strong attention to detail.
• Ability to handle multiple tasks simultaneously while maintaining a high level of accuracy.
• Experience with construction is desirable.
• A proactive approach to problem-solving with strong organizational skills.
• High school diploma or equivalent; additional qualifications in Office Administration are a plus.

Nice-to-haves

• Experience with construction is desirable.
• Additional qualifications in Office Administration are a plus.

Benefits

• Paid time off