Administrative Assistant

$49,920 - $61,984/Yr

Prologis - Dallas, TX

Full-time - Entry Level

Dallas, TX

Real Estate

About the position

The Administrative Assistant will support the Dallas Market Leader and the Dallas team at Prologis, acting as the central hub for business operations. This role involves managing schedules, coordinating travel, and handling various administrative tasks to ensure the team remains focused on their objectives. The position offers a dynamic team culture within a global logistics real estate leader.

Responsibilities

• Act as the gatekeeper for calendar management including scheduling meetings, resolving overlapping commitments, and protecting time for priorities.
• Collect and prepare information used for presentations and meetings.
• Coordinate travel arrangements.
• Coordinate department meetings and special events.
• Manage and reconcile expense reports.
• Code and process invoices.
• Manage internal and external communications.
• Take on new projects as requested.
• Assist with planning and managing broker events.
• Serve as office manager, coordinating supplies, office coverage, IT support, and repairs.

Requirements

• 5+ years of relevant experience as an Administrative Assistant.
• Proficient in MS Office Suite, accounting/travel software, and Salesforce.
• Must be a proactive team player who takes initiative.
• Excellent multi-tasking skills with the ability to meet tight deadlines.
• Integrity and discretion in handling confidential information.
• Excellent written and verbal communication skills.
• Detail-oriented with strong planning, organizational, and time-management skills.
• Ability to work well under pressure and adapt to change.

Benefits

• Healthcare, dental, and vision insurance for employees and eligible dependents.
• 401(k) retirement plan with a company match of 50% up to 12% of eligible compensation.
• Generous PTO with a starting accrual of 22 days a year in addition to paid holidays and volunteer time.