Administrative Assistant

$69,992 - $80,018/Yr

CBRE - Los Angeles, CA

Full-time - Entry Level

Los Angeles, CA

Real Estate

About the position

As a CBRE Administrative Assistant, you will provide essential administrative support to a department or manager within the organization. This role involves handling various administrative tasks, ensuring smooth operations, and maintaining effective communication within the team and with clients.

Responsibilities

• Perform administrative duties including conducting research, updating databases, and preparing collateral materials for mass mailings.
• Answer and route calls to appropriate personnel or voicemail.
• Respond to routine inquiries and provide information about the organization.
• Maintain confidentiality of all calls and information.
• Issue visitor's passes, validate parking and maintain guest logs.
• Assist with scheduling meetings and preparing conference rooms.
• Maintain reception area, conference rooms, and kitchen areas.
• Interact with vendors for events and coordinate setup in conference rooms.
• Write routine reports and correspondence and respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.

Requirements

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products, including Word, Excel, and Outlook.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills, including the ability to calculate simple figures such as percentages, discounts, and markups.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k)
• Disability insurance
• Paid holidays
• Vacation