Administrative Assistant

Orkin - Atlanta, GA

Full-time - Entry Level

Atlanta, GA

10,001+ employees

Administrative and Support Services

About the position

The Administrative Assistant position at Orkin Home Office is a vital role that provides comprehensive administrative support to the Managing Director of National Accounts within a publicly traded organization. This position requires a strong service orientation and the ability to handle a wide range of administrative responsibilities. The successful candidate will be responsible for maintaining confidentiality at all times, preparing and composing various forms of correspondence, including memoranda, presentation materials, and reports. Additionally, the role involves scheduling and managing the calendar of appointments and meetings for the Managing Director, coordinating all related arrangements, and making both domestic and international travel arrangements. In this role, the Administrative Assistant will also manage board preparation and coordinate quarterly results, ensuring that all tasks are organized and prioritized to meet deadlines. The position requires diligent follow-up on all items received through various communication channels, including email, phone, and mail. Maintaining appropriate records, files, and documentation is essential, as is tracking and auditing relevant documents and requests from department heads. The Administrative Assistant will prepare expense reports and accounts payable items, facilitate local to national transfers in the system, and coordinate both virtual and in-person meetings. Additionally, the role includes answering and screening telephone calls, providing timely information, and redirecting calls as necessary. This position offers an opportunity for hybrid working arrangements after onboarding and training, allowing for a blend of office and home-based work. The Administrative Assistant will play a crucial role in supporting the Managing Director and ensuring the smooth operation of the National Account department.

Responsibilities

• Maintain the confidentiality of all information at all times
• Prepare, compose, and initiate correspondence, memoranda, presentation material and reports for the Managing Director National Accounts
• Schedule and maintain calendar of appointments, meetings, and coordinates all related arrangements for the Managing Director National Accounts and related parties
• Make travel arrangements, domestic and international
• Manage board preparation and quarterly results coordination
• Organize and prioritize workload to meet deadlines
• Follow-up on all items received via email, phone, notes, mail, etc.
• Maintain appropriate records, files and documentation
• Track and audit relevant documents/ requests from Managing Director National Accounts department heads
• Prepare all expense and accounts payable items accordingly
• Prepare presentations and reports for the department
• Facilitate local to national transfers in the system of record
• Pay departments invoices
• Coordinate meetings both virtual and in person
• Assist with answering and screening telephone calls, take messages, provide information, or redirect calls as appropriate
• Answer customer and employee calls timely
• Other duties as requested

Requirements

• Bachelors or better in Finance or related field
• 3 years of Professional experience supporting multiple executives, preferably in Sales and Marketing
• Excellent interpersonal skills and the ability to build relationships inside and outside the organization
• Ability to work independently, act proactively and manage priorities as they change
• Exhibit confidentiality, trust and diplomacy at all times

Benefits

• Comprehensive benefits package including medical, dental, vision, maternity & life insurance
• 401(k) plan with company match
• Employee stock purchase plan
• Employee discounts
• Tuition reimbursement
• Dependent scholarship awards
• Paid vacation, holidays, and sick leave