Administrative Assistant

$62,400 - $68,474/Yr

Wedbush Securities - Seattle, WA

Full-time - Mid Level

Seattle, WA

51-100 employees

Securities, Commodity Contracts, and Other Financial Investments and Related Activities

About the position

Wedbush Securities is one of the largest securities firms and investment banks in the nation, providing innovative financial solutions through its various divisions, including Wealth Management, Capital Markets, Futures, and Advanced Clearing & Prime Services. The firm is headquartered in Los Angeles, California, and operates over 100 offices along with more than 80 correspondent offices. The Seattle office is currently seeking a Registered Client Service Associate to support Financial Advisors and senior management. This role is crucial in maintaining the high level of service that Wedbush is known for, ensuring that clients receive the attention and support they need to manage their investments effectively. The Registered Client Service Associate will be responsible for a variety of tasks that include providing sales and administrative support to both customers and Financial Advisors. This involves maintaining client account information, assisting Financial Advisors with special projects, and coordinating client review meetings. The role also requires organizing and maintaining calendars, processing invoices, check requests, and expense reports, as well as researching and arranging detailed travel plans for Financial Advisors. The Associate will interact with customers both in person and over the phone, prepare correspondence, presentations, and reports, and follow up on deadline-driven tasks. Attention to detail is essential, as the Associate will also be responsible for answering phones, taking accurate messages, and maintaining files and documents. This position requires a Bachelor's Degree from an accredited university and a FINRA Series 7 license. The ideal candidate will have at least 3 years of broker/dealer sales support experience, a strong commitment to customer service, and a basic understanding of general office procedures and equipment. Proficiency in MS Office is necessary, along with a professional appearance and demeanor. A positive attitude, the ability to prioritize tasks, multi-task, and meet deadlines are also critical for success in this role.

Responsibilities

• Provide sales and administrative support to customers and Financial Advisors
• Maintain client account information and assist Financial Advisors with special projects as needed
• Coordinate and prepare for client review meetings and set up new accounts
• Organize and maintain calendar and meeting schedule
• Process invoices, check requests, and expense reports
• Research and arrange detailed travel plans: prepare travel itineraries and compile all documents and information needed for travel and appointments
• Interact with customers both in person and on the phone
• Prepare correspondence, presentations, and reports
• Follow up on deadline-driven tasks and issues
• Answer phones and take detailed, accurate messages
• Maintain files and documents
• Perform other duties and tasks as assigned and required

Requirements

• Bachelor's Degree from an accredited university
• FINRA Series 7 license required
• 3+ years broker/dealer sales support experience preferred
• Strong commitment to customer service
• Basic/working knowledge of general office procedures and equipment (multi-line phones, FAX, computer and keyboard skills)
• Proficient in MS Office
• Professional appearance and demeanor is essential
• Positive 'can-do' attitude, ability to prioritize, multi-task, and meet deadlines required

Benefits

• Comprehensive medical, dental, and vision coverage with multiple health plan options
• Health Savings Account (HSA) with company-sponsored contributions
• Flexible Spending Accounts (FSA) traditional and dependent care
• Pre-Tax Commuter Benefits
• 401(k) Plan: competitive discretionary company matching and profit-sharing contributions
• Tuition reimbursement ($5,250 max per year)
• Paid Vacation, Sick Time, Holidays, Volunteer Time Off
• Paid Leave: Parental Bonding, Jury Duty, Military, Disability, etc.
• FINRA and Professional License Sponsorship
• Charitable Donation Matching Contributions
• Travel & Employee Assistance and Employee Discount Programs
• Discretionary compensation based on the colleague's and the firm's performance