Administrative Assistant

$52,000 - $58,240/Yr

American Council Of Engineering Companies Of California - Sacramento, CA

Full-time - Entry Level

Sacramento, CA

501-1,000 employees

Professional, Scientific, and Technical Services

About the position

The Administrative Assistant at ACEC California plays a crucial role in providing general office administrative support to the organization. This full-time position involves managing various administrative tasks, maintaining membership databases, supporting legislative tracking, and assisting with events. The ideal candidate is a proactive, organized, and detail-oriented individual who can work independently and as part of a team.

Responsibilities

• Assist in maintaining the membership database and notify appropriate chapters of membership changes.
• Produce chapter membership rosters for chapter officers and assist with annual update forms from member firms.
• Conduct quarterly audits with the National organization and assist with membership dues billings.
• Attend monthly scholarship meetings and take minutes, while also soliciting donations for the scholarship raffle and silent auction.
• Track donations in a spreadsheet and promote the scholarship program.
• Provide general staff support for legislative tracking, data entry, and prepare Capitol Track reports.
• Prepare and format official letters and distribute them via email or drop-off.
• Collect 'Call to Action' letters from membership and schedule meetings and conference calls.
• Assist with event support, including badges and tent cards for registrants and speakers, and shipping materials for seminars and events.
• Provide professional customer service to members regarding events and accommodations.
• Assist in posting content to the website and regularly update specific pages to maintain current information.
• Take minutes for committee and board meetings upon request and perform other duties as assigned.

Requirements

• 2 years of administrative experience
• Proficiency in Microsoft Office Suite
• Knowledge of database software and virtual meeting platforms
• Strong organizational skills
• Ability to work well with others
• Dependable and reliable

Nice-to-haves

• Experience with MailChimp
• Knowledge of YourMembership.com software

Benefits

• Health insurance
• Dental insurance
• 401(k)
• 401(k) matching
• Tuition reimbursement
• Paid time off
• Vision insurance
• Life insurance
• Professional development assistance
• Flexible schedule