Administrative Assistant

$31,200 - $37,440/Yr

Summit Home Health & Hospice - San Antonio, TX

Full-time - Entry Level

San Antonio, TX

About the position

We are seeking a responsible and experienced Administrative Assistant to join our team at Summit Home Health and Hospice. The ideal candidate will have a strong background in administrative support, accounts payable processes, and home health industry experience. This role requires exceptional organizational and communication skills, the ability to prioritize tasks efficiently, and a proactive approach to problem-solving. The Administrative Assistant will play a key role in supporting our managers and employees, handling daily office tasks, and ensuring smooth administrative operations.

Responsibilities

• Answer and direct phone calls professionally.
• Organize and schedule appointments.
• Write and distribute emails, letters, faxes, and forms.
• Assist in preparing reports, including AP-related documentation and reconciliations.
• Develop and maintain an organized filing system, including patient and financial records.
• Update and maintain office policies and procedures.
• Order office supplies and research vendors for cost-effective solutions.
• Maintain and update contact lists.
• Submit and reconcile expense reports.
• Provide general support to visitors and external stakeholders.
• Act as the point of contact for internal and external clients.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Requirements

• Proven experience as an Administrative Assistant or similar role, with AP processing experience.
• Familiarity with the home health industry is highly preferred.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, such as printers and fax machines.
• Proficiency in MS Office (Excel, PowerPoint, and Word in particular).
• Excellent time management skills with the ability to prioritize and multitask effectively.
• Strong attention to detail and problem-solving skills.
• Exceptional written and verbal communication skills.
• High school diploma required; additional qualifications as an Administrative Assistant or Secretary are a plus.