Administrative Assistant

Trusted Doctors - Fairfax, VA

Part-time - Mid Level

Fairfax, VA

Ambulatory Health Care Services

About the position

The Administrative Assistant at Trusted Doctors is a part-time role based in Fairfax, Virginia, responsible for providing essential administrative and clerical support to ensure smooth daily operations within the office. This position involves managing calendars, coordinating appointments, and overseeing office supplies, allowing team members to focus on their core responsibilities. The role requires approximately 16 hours of in-office work per week.

Responsibilities

• Maintain and manage calendars for executives or team members, scheduling meetings and appointments as needed.
• Ensure the office is stocked with essential supplies, including coffee, snacks, stationery, and other office supplies; order and restock as necessary.
• Provide additional administrative support as needed, including answering phones, responding to emails, and assisting with basic clerical tasks.
• Welcome and direct visitors and clients, maintain an online filing system of pertinent documents, and retrieve information as requested from records and emails.
• Prepare written summaries of data when needed and respond to administrative inquiries and questions.

Requirements

• Associate's degree or other relevant degree preferred.
• Three to five years of experience in an administrative role.
• Strong organizational skills to manage multiple schedules and tasks efficiently.
• Attention to detail to ensure office needs are met without oversight.
• Professional verbal and written communication skills to interact with various levels of staff.
• Familiarity with calendar management tools (e.g., Outlook, Google Calendar) and basic office software.