Administrative Assistant

$41,600 - $47,840/Yr

GOFO Express - Coppell, TX

Full-time

Coppell, TX

1,001-5,000 employees

About the position

We are seeking a detail-oriented Administrative Assistant to join our team. The ideal candidate will provide support across various departments and ensure the smooth running of daily operations.

Responsibilities

• Assist in managing daily office operations, ensuring the proper functioning of utilities such as water, electricity, and air conditioning, and maintaining a clean and orderly workspace.
• Handle basic maintenance tasks within the office, promptly report repair needs, and help coordinate with maintenance personnel.
• Responsible for purchasing, distributing, and managing inventory of office supplies, drinking water, and employee welfare items to ensure stock availability.
• Regularly check inventory, update purchase lists, and report needs to the administrative specialist or supervisor.
• Organize, archive, and manage company files, contracts, and employee records, ensuring data accuracy and easy access.
• Assist in updating internal administrative documents, ensuring employees can access the latest information.
• Handle employees' daily administrative needs, such as ID cards and office supply requests, and provide answers to basic administrative queries.
• Prepare onboarding supplies for new hires and assist with desk arrangements and basic facilities to ensure smooth onboarding.
• Assist in scheduling internal company meetings, including booking meeting rooms, setting up equipment, and arranging the venue.
• Support the organization of company events and team-building activities, including annual parties, celebrations, and group outings.
• Manage visitor reception, including visitor registration, guiding guests to meeting rooms, and professionally representing the company to clients or visitors.
• Assist with basic external communication tasks such as answering calls and emails to ensure accurate information delivery.
• Assist in handling department expense reimbursements, organizing receipts and bills, and ensuring a smooth reimbursement process.
• Track daily administrative expenses to provide basic data support for budget control.
• Assist in regular safety checks to ensure the office area complies with safety regulations.
• Help execute the company's emergency plans, such as fire drills, to enhance employee safety awareness.

Requirements

• Proven experience in administrative roles or similar positions.
• Proficiency in using phone systems and office equipment.
• Strong organizational skills with the ability to multitask.
• Excellent communication skills, both written and verbal.
• Familiarity with calendar management and scheduling tools.
• Knowledge of clerical procedures and project coordination techniques.