Administrative Assistant

About the position

The Administrative Assistant at Edward Rose & Sons plays a crucial role in ensuring the efficient operation of the main office by performing various administrative functions. This position supports assigned departments, serves as a customer service resource for inquiries, and assists the leadership team with reporting, projects, and workflow management. The role is part-time and offers opportunities for career advancement within the company.

Responsibilities

• Provide general office support including answering phone lines, screening calls, and responding to emails.
• Assist visitors and vendors by connecting them to appropriate team members or acting as a resource for inquiries.
• Manage calendars, arrange meetings, and coordinate travel arrangements including flights, car rentals, and hotels.
• Prepare agendas and schedules for meetings and distribute meeting notes or other materials.
• Maintain organized electronic and paper filing systems and prepare internal and external correspondence.
• Create documents in Microsoft Word and Yardi, including written correspondence, reports, and memos.
• Create spreadsheets in Microsoft Excel to summarize data.
• Lead or assist in the coordination of company events or activities.
• Communicate professionally with management, residents, vendors, and outside contacts.
• Exhibit a positive disposition while interacting with colleagues, residents, and vendors.

Requirements

• High school diploma or equivalent is preferred.
• Previous administrative experience is preferred.
• Experience using standard office equipment is required.
• Experience using Yardi Voyager or similar property management software is preferred.
• Knowledge of Microsoft Office programs is required.
• Exceptional organizational and time-management skills with close attention to detail are necessary.
• Experience using a multi-phone system is preferred.
• Strong written and verbal communication skills are required.
• Must have a valid driver's license.

Nice-to-haves

• Experience in property management is a plus.
• Ability to work under stressful circumstances and meet last-minute deadlines.

Benefits

• Comprehensive benefits package including 401(k) with company match.
• On-the-job training and development.
• Generous paid time off programs.
• Competitive compensation plan with bonus opportunities.
• Great work environment.
• Opportunities for advancement.
• Discounted apartment home.