Administrative Assistant

Intertek - Plano, TX

Full-time - Entry Level

Plano, TX

501-1,000 employees

Professional, Scientific, and Technical Services

About the position

The Administrative Assistant at Intertek will support the Building & Construction Business by managing various administrative tasks, including creating and reviewing work products and billing for projects. This role is essential for ensuring the smooth operation of the Building Science Solutions team in Plano, Texas, and offers an opportunity to grow a versatile career in the construction industry.

Responsibilities

• Assist with generating, proofing and issuing quotations/proposals
• Assist with quotation/proposal follow-up
• Create various documents, spreadsheets, etc. utilizing Microsoft Office Software
• Perform various general office duties including faxing, copying, mailing, filing, etc.
• Assisting with end of month billing, Accounts Receivable, Collections, and Invoice payments
• May assist with developing, updating and/or reviewing local operating procedures and/or work instructions
• Communicate with clients and staff
• Assist in the proofreading and finalization of reports

Requirements

• High School Diploma/GED
• 2+ years' experience in an Administrative role
• Excellent communication skills, both verbal and written
• Excellent prioritization, organization, and time management skills
• Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities
• Ability to analyze and solve problems
• Ability to plan, organize, and complete a variety of projects within established standards, objectives, and time frame

Nice-to-haves

• Bachelor's Degree
• Experience working in the construction / engineering industry
• 3+ years directly related experience with customer interaction
• Experience and familiarity working with Microsoft Office suite
• Willing and able to work overtime and/or flexible hours, as needed by the workload of the business

Benefits

• Health insurance
• Dental insurance
• Tuition reimbursement
• Paid time off
• Vision insurance
• 401(k) matching