ADMINISTRATIVE ASSISTANT

Navy Exchange Service Command - Goose Creek, SC

Full-time

Goose Creek, SC

General Merchandise Retailers

About the position

The Administrative Assistant plays a crucial role in providing administrative support functions within the organization. This position requires a general knowledge of the organization and its functions, focusing on supporting various department programs and initiatives through research, coordination, and effective communication.

Responsibilities

• Perform duties in support of activity department programs and initiatives, requiring research and coordination of various sources.
• Review incoming correspondence, invoices, and reports, handling routine inquiries and referring non-routine matters to appropriate associates.
• Prepare correspondence, reports, presentations, and background information using spreadsheet, graphics, and word processing software.
• Perform office administrative functions including maintaining leave records, timecards, ordering supplies, making travel arrangements, and scheduling appointments.
• Receive and transcribe information from source documents using appropriate data entry programs.
• Provide direction to other operators and resolve omissions in data, alerting supervisors as necessary.
• Maintain office records and files, ensuring proper organization and accessibility.
• Order office supplies following established procedures and develop purchase orders (POs).
• Track POs, receive invoices, and resolve disputes regarding accuracy with vendors.
• Create draft presentation materials for review and finalization by appropriate offices.
• Maintain an internal division database of operating data, updating records and preparing reports as needed.
• Sort and distribute mail while maintaining control procedures.
• Prepare various reports for supported offices and submit them to the appropriate office.
• Perform other related duties as assigned.

Requirements

• One year of responsible general office clerical experience demonstrating the ability to perform clerical duties satisfactorily.
• One year of responsible experience in clerical, secretarial, or administrative support duties, or in a related area, demonstrating the ability to perform the work of the position.
• Six months of successfully completed academic study above the high school level may substitute for six months of experience to satisfy general experience requirements.