Administrative Assistant

Robert Half - Indianapolis, IN

Full-time - Entry Level

Indianapolis, IN

Administrative and Support Services

About the position

The Administrative Assistant role at Robert Half is a contract-to-hire position based in Indianapolis, Indiana. This position is essential for providing comprehensive administrative support to ensure efficient operations within the team. The role involves managing documents, handling calls, scheduling appointments, and performing various office tasks to maintain organization and professionalism in the workplace.

Responsibilities

• Utilize Microsoft Word, Excel, PowerPoint, and Outlook to prepare and manage documents.
• Ensure all files, both physical and digital, are organized and easily accessible.
• Handle inbound and outbound calls, providing excellent customer service.
• Regularly schedule appointments and maintain an organized calendar.
• Efficiently complete data entry tasks, ensuring all customer information is up-to-date.
• Draft correspondence as needed, ensuring clarity and professionalism.
• Use Adobe to manage and edit PDFs.
• Perform routine office tasks such as copying, scanning, and faxing documents.
• Respond to email correspondence professionally and in a timely manner.
• Carry out any additional administrative duties as assigned.

Requirements

• Possess a minimum of 1 year experience as an Administrative Assistant or in a similar role
• Proficiency in Microsoft Office Suite including Excel, Outlook, PowerPoint, and Word
• Ability to manage inbound and outbound calls
• Excellent customer service skills
• Experience with data entry tasks
• Ability to manage email correspondence promptly and professionally
• Capability to schedule appointments accurately and efficiently
• Strong organizational and multitasking abilities
• Good written and verbal communication skills
• Proactive, self-motivated, and able to work independently
• Strong problem-solving skills and attention to detail
• Ability to handle confidential information with discretion.

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan