Administrative Assistant

$58,240 - $64,480/Yr

Beacon Hill Staffing Group - Framingham, MA

Full-time

Framingham, MA

Administrative and Support Services

About the position

The Administrative Assistant position at a law firm in the Greater Boston area is a temporary to hire role that requires on-site work five days a week. The primary responsibilities include managing phone calls, greeting guests, and preparing various legal documents. The role is essential for maintaining efficient office operations and providing support to attorneys and clients.

Responsibilities

• Answers telephone calls and takes messages in a positive, friendly, and professional manner.
• Operates a computer and associated software efficiently.
• Receives deliveries and visitors; distributes mail as necessary; maintains good public relations; observes confidentiality.
• Prepares shipping labels and packages and tracks delivery.
• Performs typing, photocopying, and scanning; proofreads documents; enters time for some attorneys in a timely manner.
• Prepares letters and other legal documents from written and oral drafts; proofreads and makes corrections.
• Writes professional emails to clients.
• Performs other duties as requested.

Requirements

• 3+ years of administrative experience is required.
• Experience working in a family law office is strongly preferred.
• Ability to read and write in order to proof and perform minor editing (e.g. punctuation, grammar, spelling, formatting).
• Ability to learn software and follow established protocols.
• Ability to organize and prioritize tasks and ask for guidance when necessary.
• Interpersonal skills necessary to communicate in person, by e-mail and telephone to provide information with ordinary courtesy and tact.
• Ability to take direction and follow instructions effectively from a diverse group of clients, attorneys, and staff.
• Work occasionally under pressure of deadlines and mental effort and strain while producing accurate work products.
• Strong verbal and written communication skills.
• Proficient in using Office365, Outlook, Excel.

Benefits

• Compensation between $28 and $31 per hour depending on experience.