Administrative Assistant

$37,440 - $41,600/Yr

Purple Financial - Irvine, CA

Full-time - Entry Level

Irvine, CA

About the position

The Administrative Assistant will provide essential support to the operations of a fast-growing financial firm specializing in debt settlement programs. This role involves managing administrative tasks, ensuring effective communication, and maintaining an organized office environment. The ideal candidate will be proactive, detail-oriented, and capable of handling multiple responsibilities efficiently.

Responsibilities

• Provide administrative support to the CEO and Office Manager
• Manage vendor relationships and schedules
• Conduct follow-up communications
• Handle incoming mail and document scanning for designated attorneys
• Maintain an organized office environment, including common areas
• Ensure the kitchen and fridge are stocked with snacks and beverages
• Manage inventory and orders for office supplies
• Prepare conference rooms for meetings
• Generate reports and assist upper management as needed

Requirements

• High School Diploma or GED
• Self-starter with strong strategic planning and critical thinking skills
• Minimum of 2 years of experience in administrative support
• Exceptional organizational skills and proficiency in Microsoft Office Suite (Excel, PowerPoint)
• Experience with MAC computers
• Valid driver's license and reliable transportation
• Data entry experience
• Excellent written and verbal communication skills
• Ability to produce clear reports and logs
• Quick learner with a positive attitude

Benefits

• 401(k)
• Paid time off
• Free gym access