Administrative Assistant

Trinity Health - Oak Brook, IL

Part-time - Entry Level

Oak Brook, IL

Hospitals

About the position

The Administrative Assistant role at Trinity Health At Home is a part-time position that provides essential administrative and clerical support to staff members. The role involves managing documentation, data processing, report generation, and scheduling meetings, while ensuring adherence to company policies and promoting a customer-focused work environment.

Responsibilities

• Prepare, format, and summarize data for reports and projects.
• Assist with special projects and provide backup administrative support.
• Maintain accurate and organized file systems.
• Schedule and manage meetings and travel arrangements.
• Handle incoming calls and mail, ensuring prompt and accurate responses.
• Ensure adherence to Trinity Health policies and compliance standards.
• Promote a customer-focused work environment and provide excellent internal and external service.

Requirements

• High school diploma or equivalent.
• Minimum of two years of clerical/administrative experience, ideally in a corporate environment.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong typing, proofreading, and communication skills.
• Ability to operate standard office equipment (phones, copiers, fax machines, etc.).
• Excellent interpersonal skills to manage communications and coordinate meetings across departments.
• Strong organizational and analytical skills, with attention to detail and confidentiality.
• Ability to handle multiple tasks and prioritize effectively in a dynamic environment.

Benefits

• 403(b) matching
• Paid holidays
• Disability insurance
• Health insurance
• Dental insurance
• Tuition reimbursement
• Paid time off
• Vision insurance
• Flexible schedule