Administrative Assistant

$29,120 - $29,120/Yr

Angel Hands Hospice - Richardson, TX

Full-time - Entry Level

Richardson, TX

Nursing and Residential Care Facilities

About the position

The Administrative Assistant will serve as the first point of contact for the company, performing a variety of administrative and clerical tasks to support the organization. This role requires a pleasant personality and strong customer service skills, as well as the ability to manage emergencies and streamline office operations effectively.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Arrange travel and accommodations, and prepare vouchers
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Requirements

• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• High school degree; additional certification in Office Management is a plus

Benefits

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance