Administrative Assistant

Equix - Fort Myers, FL

Full-time - Entry Level

Fort Myers, FL

Professional, Scientific, and Technical Services

About the position

The Administrative Assistant at Equix, Inc. plays a crucial role in supporting the operations of the company by managing various administrative tasks. This position is essential for ensuring efficient communication between field personnel and the corporate office, as well as maintaining accurate project documentation and customer service. The role requires a detail-oriented individual who can handle multiple tasks in a fast-paced environment while providing excellent support to clients, vendors, and subcontractors.

Responsibilities

• Prepares weekly and monthly reports for projects
• Collect and process timesheets
• Process weekly and monthly customer billings
• Prepare job documents, organize and file as needed
• Call in accurate locates for projects using Arkansas 811
• Maintain communication with field personnel to ensure locates are renewed timely
• Collect and submit credit card receipts
• Create work orders
• Assist with project closeout responsibilities
• Provide excellent customer service to clients, vendors and subcontractors
• Entering time for employees & equipment usage & production from the field to the corporate office
• Effectively communicate with employees, customers, managers, and other stakeholders
• Responsible for handling confidential information
• Other duties as assigned

Requirements

• High School Diploma/GED or equivalent preferred
• A minimum of two years of prior administrative experience
• Construction industry experience preferred along with experience using Vista/Viewpoint
• Highly organized and detail-oriented
• Strong interpersonal and verbal communication skills
• Ability to effectively communicate with a wide range of diverse individuals
• Works efficiently under tight timeframes
• Ability to multi-task in fast-paced environment
• MS Excel (Macros, Pivot Tables, Formulas, Formatting) experience preferred
• Must have the ability to communicate and work with diverse personalities

Nice-to-haves

• Construction administrative experience
• Welding experience

Benefits

• Wellness program
• Health savings account
• Paid holidays
• Disability insurance
• Health insurance
• Dental insurance
• Flexible spending account
• Tuition reimbursement
• Paid time off
• Employee assistance program
• Vision insurance
• 401(k) matching
• Life insurance
• Referral program
• Pet insurance