Administrative Assistant

$31,200 - $31,200/Yr

Jolly Kids Early Learning Center - Arabi, LA

Full-time - Entry Level

Arabi, LA

About the position

The Administrative Assistant at Jolly Kids Early Learning Center plays a crucial role in supporting the daycare director and staff, ensuring the efficient operation of daily activities. This position requires strong organizational skills, attention to detail, and effective communication with parents, staff, and children.

Responsibilities

• Assist the daycare director in daily administrative tasks, including scheduling meetings, managing calendars, and organizing files.
• Prepare and maintain documents, reports, and communication materials.
• Serve as the first point of contact for parents and visitors, addressing inquiries and providing information about daycare policies and procedures.
• Facilitate communication between staff, parents, and external agencies.
• Maintain accurate records of children's enrollment, attendance, and medical information.
• Assist in the preparation of state licensing documentation and compliance records.
• Assist with billing and invoicing, ensuring timely payments and record management.
• Help manage budgets and track expenditures related to daycare operations.
• Assist in planning and organizing daycare events, activities, and parent meetings.
• Coordinate logistics for special events, including scheduling, materials preparation, and communications.
• Maintain office supplies and equipment, ensuring a well-organized and functional workspace.
• Implement efficient office systems and procedures to support the daycare's operations.

Requirements

• High school diploma or equivalent; an associate degree in office administration or a related field is preferred.
• Previous experience in an administrative role, preferably in an educational or childcare setting.
• Strong organizational and multitasking skills with attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and familiarity with office equipment.
• Ability to work independently and as part of a team.
• Commitment to maintaining confidentiality and professionalism.

Nice-to-haves

• Experience with QuickBooks.

Benefits

• Dental insurance
• Paid time off
• Vision insurance
• Employee discount
• Professional development assistance
• Flexible schedule
• Life insurance
• Retirement plan