Administrative Assistant

Phi - Newville, PA

Full-time - Entry Level

Newville, PA

Air Transportation

About the position

The Administrative Assistant at Green Ridge Village plays a crucial role in supporting the operations of a well-established not-for-profit organization. This position is focused on providing clerical and office support, ensuring smooth communication and organization within the team, and contributing to a positive environment that aligns with the organization's values of Mutual Respect, Trust, Connectedness, and Creative Curiosity.

Responsibilities

• Greets and appropriately directs visitors.
• Drafts letters and documents as directed.
• Schedules appointments.
• Maintains necessary document filing.
• Coordinates meeting, lodging and food arrangements for sponsored functions.
• Makes copies, sends faxes, scans and prints documents as necessary.
• Promptly answers the telephone and relays accurate information to team members.
• May collect, sort and distribute all incoming and outgoing mail.
• May prepare packages for shipment; receives packages via carrier and ensures proper delivery.
• May be responsible for the management of office supplies.
• May receive and verify invoices for accuracy.

Requirements

• Three to five years clerical or office support experience.
• Demonstrated proficiency of Microsoft Office (including Outlook, Word, Excel, PowerPoint).
• Excellent communication skills.
• Demonstrated organizational skills.
• Ability to prioritize and multitask.
• Must be professional and courteous and provide excellent customer service.