Administrative Assistant

Robert Half - San Diego, CA

Full-time - Entry Level

San Diego, CA

Administrative and Support Services

About the position

The Administrative Assistant will play a crucial role in supporting the day-to-day operations of the office, ensuring that administrative tasks are managed efficiently to facilitate a smooth workflow. This position involves a variety of responsibilities, including scheduling, communication, and office management, aimed at enhancing the overall productivity of the team.

Responsibilities

• Handle office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Provide real-time scheduling support by booking appointments and preventing conflicts.
• Screen phone calls and route callers to the appropriate party.
• Greet and assist visitors.
• Anticipate the needs of others in order to ensure their seamless and positive experience.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Use computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Assist other staff members with their administrative duties.

Requirements

• High school diploma or associate's degree.
• Prior administrative experience.
• Excellent computer skills, particularly with Microsoft Office applications.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with an ability to prioritize and multitask.

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan