Administrative Assistant

$41,600 - $49,920/Yr

Jack & Jill Early Childhood Learning - Minneapolis, MN

Part-time - Entry Level

Minneapolis, MN

About the position

The Administrative Assistant position is a part-time role within a school setting, primarily focused on providing clerical and secretarial support to the Administrative Team. The role involves various tasks such as word processing, data entry, filing, and recordkeeping, with regular interactions with children, parents, and staff. The position has the potential to grow into a full-time opportunity.

Responsibilities

• Perform various clerical tasks and secretarial duties for the assigned Administrator.
• Utilize current childcare management software to respond to parent messages, enter schedules, and run reports.
• Communicate parent messages to staff.
• Answer phone calls, transferring calls to the proper staff and taking messages when needed.
• Conduct data entry and record keeping through management software and Excel.
• Collect data and maintain both paper and electronic filing systems.
• Maintain calendars and schedule meetings.
• Assist with meeting preparation and track meeting minutes.
• Compose, review, edit, and proofread documents and reports in Word using accurate business English.

Requirements

• Associates Degree or higher in an education field preferred or equivalent experience.
• A minimum of 3 years' experience in the field of education working in an early childhood setting or school.
• High level of communication/interpersonal skills.
• Ability to work independently on complex tasks.
• Excellent verbal and written communication skills.
• Possess organizational skills for optimally prioritizing and managing multiple tasks.
• Proficient with technology and software including Microsoft Office Suite and Adobe Acrobat.
• Ability to maintain the integrity of confidential information.

Nice-to-haves

• Experience with data entry.
• Ability to compose a finished product from rough copy or verbal instructions.
• Ability to work under pressure and tight timelines.

Benefits

• Professional development assistance