Administrative Assistant

Robert Half - Northeast Side, TX

Full-time - Entry Level

Northeast Side, TX

Administrative and Support Services

About the position

The Administrative Assistant position at a local municipality in Kirby, Texas, is designed for an experienced individual who will ensure smooth and efficient administrative operations within the municipal offices. The role requires a strong understanding of local government functions and is ideal for someone with prior experience in a similar administrative capacity, looking to take on a challenging position.

Responsibilities

• Manage the day-to-day administrative tasks such as organizing files, preparing documents, scheduling appointments, and ensuring timely communication.
• Provide support for the coordination of municipal projects, meetings, and scheduling.
• Work collaboratively with other departments to ensure effective communication of municipal services to residents.
• Handle various administrative duties related to municipal operations such as maintaining records, assisting in the preparation of reports, managing databases, and more.
• Ensure compliance with all relevant local, state, and federal laws and regulations.
• Assist with the preparation and control of budgets, and maintain relevant financial documentation.
• Provide exceptional customer service to residents and visitors.
• Other duties as assigned by management.

Requirements

• High School Diploma or equivalent (bachelor's degree preferred).
• Proven experience as an administrative assistant, preferably within a municipality or similar setting.
• Knowledge of local government workings and procedures.
• Proficiency in office software, including Microsoft Office Suite, especially Excel and Word, email, and electronic calendar systems.
• Excellent written and verbal communication skills.
• Strong organizational and multi-tasking abilities with attention to detail.
• Ability to handle sensitive information with the highest degree of integrity and confidentiality.
• Flexibility to adapt to changing priorities and handle multiple projects.

Nice-to-haves

• Minimum of 5 years of experience as an Administrative Assistant or similar role
• Experience in handling both inbound and outbound calls
• Strong customer service skills and experience
• Excellent skills in data entry and computer data entry
• Familiarity with email correspondence and scheduling appointments
• Knowledge and experience in county government procedures and administrative office operations
• Ability to manage multiple tasks and meet deadlines
• Excellent communication and interpersonal skills
• High level of discretion and judgment in handling confidential information
• Strong organizational skills and attention to detail
• Demonstrated problem-solving skills
• Ability to work in a team environment
• Willingness to learn and adapt to new systems and processes.

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan