Administrative Assistant

Advancecare Health Services - Lebanon, TN

Full-time - Entry Level

Remote - Lebanon, TN

Ambulatory Health Care Services

About the position

The Administrative Assistant position at AdvanceCare Health Services is designed to provide essential support to various departments, particularly the Executive team, in a fast-paced and dynamic environment. This full-time role allows for hybrid work, primarily from home, with occasional visits to the office in Hermitage, TN. The ideal candidate will be organized, detail-oriented, and capable of multitasking while managing interruptions, ensuring the smooth operation of the organization.

Responsibilities

• Manage supervisors calendar and schedule appointments
• Coordinate meetings, conferences, and trainings
• Prepare and organize documents, reports, and presentations
• Prepare reports by collecting and analyzing information
• Provide historical reference by developing and utilizing filing and retrieval systems; recording meetings and discussions
• Conduct presentations and meetings
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
• Provide exceptional customer service to internal and external stakeholders
• Conserve Supervisor's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
• Utilize computer literacy skills to navigate various software programs including Google Suite

Requirements

• Experienced in an Administrative Support Role
• Very Tech-Savvy - Proficient in Microsoft Office, Google Suite, and learning new programs quickly
• Outgoing, Reliable, Punctual, Dependable in both work produced and attendance
• Able to communicate efficiently and effectively with persons at all levels of business
• Good written and verbal communication skills with the ability to read, understand instructions, and maintain written reports/records
• Ability to adapt readily and quickly to changing assignments as daily demands change
• Able to work independently and within a team environment
• Strong organizational skills and self-discipline
• Ability to handle frequent interruptions while multitasking
• Ability to establish priorities effectively
• Able to analyze information, problem-solve, break a problem down into the elements necessary to solve it and make decisions
• Must be able to clear a CRIMINAL Background Check (7-10 years)
• A self-starter that doesn't let things wait gets them done correctly
• Independent Thinker and Growth Minded
• Resilient and never gives up, finds a way
• Flexible and willing to work and learn on the fly

Nice-to-haves

• Information Technology experience
• Marketing experience

Benefits

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance