Administrative Assistant

About the position

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will be responsible for providing administrative support to ensure efficient operation of the office. The main end result of this job position is to ensure that the office runs smoothly and efficiently, with all administrative tasks completed accurately and on time. As an Administrative Assistant, you will play a crucial role in the day-to-day operations of the office, ensuring that all administrative tasks are completed accurately and on time.

Responsibilities

• Assist with the management of daily operational activities
• Schedule and organize activities such as meetings, travel, conferences and department activities
• Assisting with project management by creating assignments, tracking progress, and resolving issues
• Ensure that everyone has the equipment and supplies they need to perform their jobs
• Make appointments, confirm meetings, and reorder inventory based on team needs
• Supervise communication channels between employees, employers and clients
• Communicate with team members regarding projects
• Manage deadlines and progress for team to ensure project is completed on time
• Arrange, perform and document training for department personnel as required
• Work independently and within a team on special nonrecurring and ongoing projects
• Maintain and update filing system for job files
• Prepare and maintain operations documents and reports
• Type and design general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy
• Proficient in Outlook, Excel, Word, and PowerPoint
• Submit deliverables, utilizing Wide Area Work Flow (WAWF) for Contract Data Requirements Lists (CDRL's) for contract reports and receiving reports
• Submit expense reports for employees authorizing delegation (up to 30 employees)
• Other duties as assigned

Requirements

• High School Diploma or GED; Associate degree in business preferred
• Five(5) years experience in a coordinator or project manager position, or equivalent of education and experience
• Excellent organizational and time management skills
• Ability to multitask and prioritize tasks effectively
• Strong communication skills, both written and verbal
• Proficient in Microsoft Office Suite
• Must be able to obtain and maintain a US government clearance
• Must have a valid Driver's License

Nice-to-haves

• Experience with calendar management software
• Experience with records management software
• Experience with arranging meetings and events
• Experience in communication and people management skills