AlixPartners - Southfield, MI

posted 6 days ago

Full-time - Entry Level
Remote - Southfield, MI
Professional, Scientific, and Technical Services

About the position

The Administrative Assistant role at AlixPartners is a full-time position that supports multiple consulting professionals within the Corporate Services team. This position is integral to managing complex scheduling, handling sensitive information, and providing logistical support for client events. The role requires a customer service mindset and the ability to work in a fast-paced environment while maintaining discretion and professionalism.

Responsibilities

  • Coordinate deadlines and manage complex calendaring for consulting professionals.
  • Make meeting arrangements and manage business and personal calendars.
  • Book domestic and international travel and process expenses and time entries.
  • Create, edit, and respond to correspondences, process invoices, and draft engagement letters.
  • Plan and execute client events, providing technical and logistical support.
  • Distribute assessment material in coordination with outside vendors for client projects.
  • Attend team calls and annual meetings, taking notes and collaborating on initiatives.
  • Handle sensitive and urgent information from clients, exercising judgment in unique situations.
  • Manage stakeholders' contact lists and update them in the CRM.
  • Provide back-up support for other administrative team members.

Requirements

  • High School diploma or equivalent required; college degree(s) preferred.
  • Minimum of five (5) years of administrative assistance experience required; experience with a professional services firm strongly preferred.
  • Exceptional written and verbal communication skills in English.
  • Excellent organizational and prioritization skills with high attention to detail.
  • Ability to maintain composure and an executive presence under pressure.
  • Resourceful with the ability to anticipate needs and proactively manage schedules.
  • Ability to handle confidential and sensitive information discreetly.
  • Advanced proficiency with Microsoft Word, Outlook, Excel, and PowerPoint.

Nice-to-haves

  • Experience in a professional services firm.
  • Ability to work well under pressure and meet deadlines.

Benefits

  • Dental insurance
  • Parental leave
  • Tuition reimbursement
  • Vision insurance
  • Health insurance
  • Disability insurance
  • 401K
  • Mental wellness support
  • Generous paid leave policy including vacation/personal time and sick time.
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