Administrative Assistant

Robert Half - Houston, TX

Full-time - Entry Level

Houston, TX

Administrative and Support Services

About the position

The Administrative Assistant role within a non-profit organization in Houston, Texas, is designed to support the grants team through various administrative and data entry tasks. This short-term contract position emphasizes meticulous data management, adherence to organizational protocols, and effective communication skills to ensure the efficient operation of the team.

Responsibilities

• Accurately input and manage contractual data in the specified system.
• Review contracts meticulously to gather and document essential information.
• Implement regular data checks to confirm accuracy and identify any discrepancies.
• Provide comprehensive support to the grants team, including preparing documentation and coordinating tasks.
• Uphold organizational protocols and adhere to all established policies and procedures.
• Handle sensitive contract-related information with professionalism and confidentiality.
• Perform various administrative duties as needed, such as filing, mailing, scanning, and sorting.
• Collaborate with team members to enhance current systems and establish efficient processes.
• Utilize Microsoft Office Suite to manage schedules, correspond via email, and create presentations.
• Answer inbound calls and handle customer service duties as necessary.

Requirements

• Minimum of 2 years experience in an administrative role
• Proficient in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook
• Experience in handling inbound and outbound calls
• Excellent customer service skills
• Proven capability in data entry tasks
• Experienced in managing email correspondence effectively
• Ability to schedule appointments and manage calendars
• Strong written and verbal communication skills
• Good organizational and multitasking abilities
• Attention to detail and problem-solving skills
• Ability to work independently and as part of a team.

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan