Administrative Associate - Grants Management

$28,863 - $31,243/Yr

El Paso Community College - El Paso, TX

Full-time - Entry Level

El Paso, TX

Educational Services

About the position

The Administrative Associate - Grants Management at El Paso Community College provides essential administrative support in a complex office environment, focusing on grants management. This role involves handling confidential tasks, coordinating office operations, and assisting with policy changes while ensuring effective communication and organization within the office. The position requires in-person work on campus and the ability to manage multiple responsibilities efficiently.

Responsibilities

• Assist with the coordination and administration of office operations, including establishing and implementing office practices and procedures.
• Provide work direction and training to other administrative support staff and student workers.
• Perform complex and confidential administrative support duties, including composing and typing routine correspondence.
• Conduct research, compile and type statistical reports, and verify accuracy.
• Respond to routine correspondence under own signature or draft responses for supervisor's review on more complex correspondence.
• Organize and maintain routine and confidential files, correspondence, and other records.
• Assist with preparation of course-related documentation, such as rosters and personnel-related documents.
• Maintain the Microsoft ACCESS-based comprehensive database for grant-specific data and generate accurate reports.
• Greet visitors, respond or refer questions, answer and screen telephone calls, and schedule conference calls.
• Read, route, and respond to incoming and outgoing mail and correspondence, including e-mail and faxes.
• Assist in fiscally related tasks, including monitoring expenditures, verifying charges, and resolving issues.
• Prepare and process check requests, purchase requisitions, budget transfers, and journal entries.
• Order and maintain supplies and arrange for equipment maintenance.
• Coordinate large ordering processes, such as textbooks.
• Provide administrative assistance to faculty and staff related to grant management.
• Coordinate and arrange meetings and conferences, prepare agendas and materials, and record and transcribe minutes of meetings.
• Arrange catering, travel schedules, and reservations, including related expense reports.
• Process Abstracts for Board of Trustees meetings, assisting with proofreading, grammar, format, and gathering supporting documentation.

Requirements

• Associate's Degree and three (3) years of related experience or an equivalent combination of education and experience.
• Effective oral and written communication skills.
• Ability to handle confidential information.
• Ability to establish and maintain effective working relationships.
• Effective customer service skills.
• Proficient with Microsoft Office Suite, especially Word, Excel, and ACCESS.
• Ability to maintain current social media websites.
• Effective time management and organizational skills.
• Ability to analyze and interpret data.

Nice-to-haves

• Experience with grant management processes.
• Familiarity with educational institution policies and procedures.

Benefits

• Health insurance
• Paid holidays
• Professional development opportunities
• Flexible scheduling