Administrative Associate I

$29,890 - $29,890/Yr

Unclassified - Texarkana, TX

Full-time - Entry Level

Texarkana, TX

About the position

The Administrative Associate I at Texas A&M University - Texarkana provides essential entry-level administrative support within the College of Arts, Sciences & Education. This role involves a variety of tasks including greeting visitors, managing communications, maintaining records, and supporting office operations to ensure a smooth workflow in the department.

Responsibilities

• Greets visitors, answers and screens calls, provides general information and referrals, and schedules appointments.
• Receives, sorts, and routes mail and performs other mail services.
• Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.
• Posts information to agency records and modifies forms or records.
• Performs data entry and retrieval and maintains data files.
• Prepares and proofs materials for reports and other publications.
• Prepares, modifies, and verifies documents.
• Makes arrangements for meetings, appointments, conferences, and travel including reserving university rooms and spaces.
• Maintains office supplies and equipment.
• Maintains office reference materials including online office materials.
• May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.
• Participates in online and in person meetings as directed.
• Assists with inventory as directed.

Requirements

• High school diploma or equivalent combination of education and experience.
• One (1) year of experience in an administrative role.
• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Effective verbal and written communication skills.

Nice-to-haves

• Two (2) years of related experience.
• Experience in higher education.
• Experience with DocuSign, PDF formats, and video conferencing applications.
• Familiarity with general office equipment.
• Experience with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Experience with Zoom and Microsoft Teams applications.
• Effective interpersonal skills.
• Accurate keyboarding ability.
• Organizational and decision-making skills (demonstrated ability to think critically).
• Ability to maintain confidentiality.

Benefits

• Commensurate salary based on experience.