Administrative Associate I

$29,890 - $29,890/Yr

Texas A&M University - Texarkana, TX

Full-time - Entry Level

Texarkana, TX

Educational Services

About the position

The Administrative Associate I position at Texas A&M University - Texarkana is an entry-level role focused on providing essential administrative support within the College of Arts, Sciences & Education. The role involves a variety of tasks including greeting visitors, managing communications, maintaining records, and assisting with office operations. This position is crucial for ensuring smooth administrative processes and effective communication within the department.

Responsibilities

• Greets visitors, answers and screens calls, provides general information and referrals, and schedules appointments.
• Receives, sorts, and routes mail and performs other mail services.
• Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.
• Posts information to agency records and modifies forms or records.
• Performs data entry and retrieval and maintains data files.
• Prepares and proofs materials for reports and other publications.
• Prepares, modifies, and verifies documents.
• Makes arrangements for meetings, appointments, conferences, and travel including reserving university rooms and spaces.
• Maintains office supplies and equipment.
• Maintains office reference materials including online office materials.
• May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.
• Participates in online and in person meetings as directed.
• Assists with inventory as directed.

Requirements

• High school diploma or equivalent combination of education and experience.
• One (1) year of experience.
• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Effective verbal and written communication skills.

Nice-to-haves

• Two (2) years of related experience.
• Experience in higher education.
• Experience with DocuSign, PDF formats, and video conferencing applications.
• Familiarity with general office equipment.
• Experience with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Experience with Zoom and Microsoft Teams applications.
• Effective interpersonal skills.
• Accurate keyboarding ability.
• Organizational and decision-making skills (demonstrated ability to think critically).
• Ability to maintain confidentiality.

Benefits

• Commensurate salary based on experience.