Administrative Associate III, Emergency Medicine (Hybrid Opportunity)

$82,077 - $92,144/Yr

Stanford University - Stanford, CA

Full-time - Entry Level

Remote - Stanford, CA

Educational Services

About the position

The Administrative Associate III position in the Department of Emergency Medicine at Stanford University School of Medicine involves providing comprehensive administrative and operational support within a dynamic academic environment. This role is essential for facilitating communication among faculty and staff, coordinating logistics for academic projects, and ensuring timely completion of administrative tasks. The position requires a detail-oriented individual who can manage multiple responsibilities while supporting faculty in their academic affairs.

Responsibilities

• Act on behalf of the supervisor, department manager, or chair in establishing priorities and resolving administrative problems.
• Oversee and perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events.
• Compose and draft documents and correspondence for presentations, course handouts, grants, and reports; perform editing and fact-checking.
• Plan and schedule calendars, resolve conflicts, and arrange travel in compliance with policies.
• Create complex reports and spreadsheets using specialized software and systems.
• Process complex financial transactions, monitor budgets, and resolve discrepancies.
• Coordinate routine maintenance services and plan office moves or minor renovations.
• Lead staff or supervise day-to-day work of student and temporary workers.

Requirements

• High school diploma and four years of administrative experience, or a combination of education and relevant experience.
• Advanced computer skills and experience with office software and email applications.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task, and assign work to others.
• Ability to take initiative and ownership of projects.
• Ability to exercise sound judgment in decision-making.

Nice-to-haves

• Prior work experience at Stanford University or in higher education.
• Understanding of the organization of Stanford University Medical Center or similar academic medical center.
• Ability to independently compose/draft correspondence on behalf of department leadership.

Benefits

• Competitive salary
• Comprehensive rewards package including health insurance, retirement plans, and paid time off.