Administrative/Billing Coordinator-Advanced Technologies-Kiewit

Kiewit Corporation - Mount Pleasant, WI

Full-time - Entry Level

Mount Pleasant, WI

Construction of Buildings

About the position

Kiewit is seeking an Administrative/Billing Coordinator to join their team in Mt. Pleasant, WI. This full-time position focuses on providing a wide range of administrative and payroll services, requiring a high degree of situational awareness and technical proficiency. The role demands independence, proactivity, flexibility, and the ability to work effectively in a complex and demanding environment while maintaining professionalism. The coordinator will collaborate with multiple projects and departments, ensuring efficient operations on an active construction site.

Responsibilities

• Demonstrates understanding of the accounts payable process workflow and is able to troubleshoot payment or vendor issues.
• Performs weekly payroll verification.
• Processes time and payroll-related requests such as pay additions/changes, cost moves, time/PTO entry, sick leave, overtime rules setup, cost code corrections, etc.
• Understands the payroll and HR process workflows.
• Masters the systems used to properly hire, transfer, terminate, and pay all employees.
• Performs basic clerical functions such as filing, copying, and data entry.
• Manages assigned workflows to ensure timely processing of vendor invoices.
• Processes a high volume of invoices with accuracy.
• Processes expense reports, invoices, and orders.
• Performs clerical tasks including data entry, filing, photocopying, scanning, etc.
• Performs other administrative duties as required or assigned.
• Serves as a back-up to other office administrative staff.

Requirements

• At least 3+ years of experience in an administrative role.
• Prior payroll experience preferred.
• Experience reviewing/auditing data for accuracy.
• Highly flexible and able to work efficiently in a high-volume, deadline-driven environment.
• Highly organized with exceptional time management skills.
• Attention to detail with ability to recognize discrepancies and seek solutions.
• Ability to prioritize and work effectively under pressure in a fast-paced environment, sometimes with minimal guidance.
• Requires skills in using computer applications for word processing, spreadsheets, databases, internet navigation, e-mail, and calendars.
• Proficient with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) with the ability to learn and adapt to new programs and processes.
• Must be flexible to take on new duties as they arise.

Benefits

• Health insurance
• Dental insurance
• Paid time off
• Employee assistance program
• Vision insurance
• Life insurance
• Retirement plan