This job is closed
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About the position
Kiewit is seeking an Administrative/Billing Coordinator to join their team in Mt. Pleasant, WI. This full-time position focuses on providing a wide range of administrative and payroll services, requiring a high degree of situational awareness and technical proficiency. The role demands independence, proactivity, flexibility, and the ability to work effectively in a complex and demanding environment while maintaining professionalism. The coordinator will collaborate with multiple projects and departments, ensuring efficient operations on an active construction site.
Responsibilities
- Demonstrates understanding of the accounts payable process workflow and is able to troubleshoot payment or vendor issues.
- Performs weekly payroll verification.
- Processes time and payroll-related requests such as pay additions/changes, cost moves, time/PTO entry, sick leave, overtime rules setup, cost code corrections, etc.
- Understands the payroll and HR process workflows.
- Masters the systems used to properly hire, transfer, terminate, and pay all employees.
- Performs basic clerical functions such as filing, copying, and data entry.
- Manages assigned workflows to ensure timely processing of vendor invoices.
- Processes a high volume of invoices with accuracy.
- Processes expense reports, invoices, and orders.
- Performs clerical tasks including data entry, filing, photocopying, scanning, etc.
- Performs other administrative duties as required or assigned.
- Serves as a back-up to other office administrative staff.
Requirements
- At least 3+ years of experience in an administrative role.
- Prior payroll experience preferred.
- Experience reviewing/auditing data for accuracy.
- Highly flexible and able to work efficiently in a high-volume, deadline-driven environment.
- Highly organized with exceptional time management skills.
- Attention to detail with ability to recognize discrepancies and seek solutions.
- Ability to prioritize and work effectively under pressure in a fast-paced environment, sometimes with minimal guidance.
- Requires skills in using computer applications for word processing, spreadsheets, databases, internet navigation, e-mail, and calendars.
- Proficient with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) with the ability to learn and adapt to new programs and processes.
- Must be flexible to take on new duties as they arise.
Benefits
- Health insurance
- Dental insurance
- Paid time off
- Employee assistance program
- Vision insurance
- Life insurance
- Retirement plan
