Administrative Buyer Aide - Public Works
City of Phoenix - Phoenix, AZ
posted 4 months ago
About the position
The Public Works Department of the City of Phoenix is dedicated to enhancing the quality of life for its residents through the efficient delivery of essential services, including solid waste management, fleet services, facilities management, and energy management. The department is currently seeking an Administrative Buyer Aide who will play a crucial role in processing a high volume of purchase requests. This position involves creating shopping carts against existing contracts, processing goods receipts, and ensuring compliance with procurement requirements specific to the assigned City Department. The Administrative Buyer Aide will also be responsible for maintaining a general understanding of the various lines of business and contracts within the department. In addition to the primary responsibilities, the Administrative Buyer Aide will engage with vendors to obtain revised invoices and statements for reconciliation purposes. A key aspect of this role is the ability to read, comprehend, and apply knowledge of laws, ordinances, rules, regulations, and procedures that govern public procurement. The position will be situated within the Administrative Services Division of the Public Works Department, providing support to the Facilities Operation and Facilities Project and Planning divisions in their shopping cart and purchase order needs. The ideal candidate will possess a working knowledge of the City of Phoenix eProcurement system, as well as a solid understanding of the principles and practices of business administration and the fundamental procedures involved in purchasing operations. Proficiency in modern office productivity software and methods is also essential for success in this role.
Responsibilities
- Process a large volume of various purchase requests.
- Create shopping carts against existing contracts.
- Process goods receipts and maintain compliance with procurement requirements.
- Contact vendors to obtain revised invoices and statements for reconciliation.
- Read, comprehend, and apply knowledge of laws, ordinances, rules, regulations, and procedures governing public procurement.
- Support the Facilities Operation and Facilities Project and Planning divisions with their shopping cart and purchase order needs.
Requirements
- Associate's degree in materials management or a related field.
- Two years of experience as an auto parts buyer or in auto parts distribution.
- Proficiency in writing skills and data entry.
- Experience with accounting software and Microsoft Office.
- Knowledge of SAP ERP or similar enterprise procurement systems.
Nice-to-haves
- Experience with ordering general services and goods.
- Experience in processing invoices and reconciling vendor statements.
- Ability to perform procurement audits and develop processes and procedures.
Benefits
- 401(a) retirement plan
- Commuter assistance
- Paid parental leave
- Health savings account
- Disability insurance
- Dental insurance
- Tuition reimbursement
- Paid time off
- Vision insurance
- Loan forgiveness
- Life insurance
