Administrative Clerk

$52,000 - $62,400/Yr

Basalite - Selma, CA

Full-time - Entry Level

Selma, CA

Merchant Wholesalers, Durable Goods

About the position

The Administrative Clerk at Basalite Building Products, LLC plays a crucial role in supporting various administrative tasks related to purchasing, customer service, and manufacturing operations. This position is essential for maintaining the integrity of the company's operations by ensuring accurate data entry, report generation, and adherence to company policies. The role emphasizes the company's core values, including integrity, safety, respect, and customer focus, while also requiring effective communication and problem-solving skills.

Responsibilities

• Perform general office clerical duties including answering phones, filing, scanning paperwork, and providing backup in Customer Service.
• Generate purchase orders for all authorized expensed purchases and production-related raw materials.
• Verify appropriate account codes and pricing, ensuring compliance with location protocol and company policy.
• Assist with matching packing slips and invoices to purchase orders, checking the quantity of material received, and performing SAP goods-receipt.
• Produce and audit purchasing reports.
• Collect, review, and enter production order data, self-auditing work for accuracy and analyzing subsequent accounting results.
• Calculate statistical performance indicators and publish results to Plant Management.
• Maintain archives of all production reports and review bills of material for consistency.
• Assist with annual fiscal year standard revision updates and inventory counts.
• Responsible for month-end close reconciliations, calculating and posting actual activities, and closing out completed production orders.

Requirements

• High School Diploma or equivalent.
• On-the-job training is required to perform essential duties.
• Ability to multi-task efficiently and effectively.
• Excellent interpersonal skills and strong oral and written communication skills.
• Professional demeanor and ability to work with minimal supervision.
• Basic math skills and strong problem-solving abilities.
• Ability to operate personal computer, 10-key adding machine, copier, and facsimile machine.
• Knowledge of Microsoft Office systems, particularly Excel and Word; SAP knowledge is a plus.

Benefits

• Medical and dental insurance
• Disability benefits
• Life insurance
• 401k
• Profit sharing retirement plan
• Wellness programs