Administrative & Communications Coordinator

$49,920 - $54,080/Yr

Finger Lakes Performing Providers System - Rochester, NY

Full-time - Entry Level

Rochester, NY

About the position

The Administrative and Communications Coordinator at the Finger Lakes Performing Provider System (FLPPS) plays a crucial role in providing administrative support and project coordination. This position is essential for facilitating communication and organizational tasks, ensuring the smooth operation of the Development and Communications Managers' functions. The role requires strong skills in PowerPoint and social media, along with a high level of professionalism and discretion in handling sensitive information.

Responsibilities

• Greet visitors and answer calls to the main phone line, following up on inquiries as necessary.
• Prepare presentations using PowerPoint software.
• Assist in developing and maintaining the organization's content calendar.
• Help with the development, content creation, and publishing of external digital newsletters.
• Maintain, monitor, and create content for the organization's social media.
• Provide back-up support to the Executive Administrative Assistant, managing complex calendars and confirming attendance for meetings.
• Collate and distribute mail daily, alerting employees when mail or packages are delivered.
• Organize meeting lunches and refreshments, supporting administrative needs during meetings.
• Arrange travel, prepare expense reports, and reconcile credit card statements.
• Organize and maintain files for corporate documents.
• Monitor office supplies' inventory and order as needed.
• Oversee office facilities, including maintenance, supplies, and equipment.
• Act as liaison to the building manager, reporting maintenance issues immediately.
• Coordinate and schedule all activities as requested, following up with employees and external entities as needed.

Requirements

• Minimum of an Associate's Degree required; Bachelor's Degree preferred.
• 5 years' administrative support experience, preferably in a non-profit or healthcare sector.
• Outstanding written and oral communication skills; content creation experience is a plus.
• Advanced Microsoft Office skills; exceptional PowerPoint skills required.
• Strong familiarity with social media platforms.
• Experience in Adobe Creative Suite is a plus.
• Detail-oriented with excellent organizational and time management skills.
• Proven ability to handle multiple assignments and deadlines simultaneously.

Nice-to-haves

• Experience in content creation for digital platforms.
• Familiarity with healthcare systems and non-profit organizations.

Benefits

• Competitive hourly wage of $24 - $26.
• Full-time employment with potential for career growth.