Administrative Construction Assistant

$37,440 - $45,760/Yr

Shattered Glass - Lakewood, CO

Full-time - Mid Level

Lakewood, CO

Repair and Maintenance

About the position

The Administrative Construction Assistant at Shattered Glass plays a vital role in ensuring the smooth operation of the office by managing various administrative tasks, supporting staff, and enhancing overall efficiency. This position requires strong organizational skills, attention to detail, and effective communication with both internal teams and external clients. The ideal candidate will be a highly motivated individual with a passion for delivering exceptional customer service.

Responsibilities

• Manage office operations, including answering phone calls, texts, and emails.
• Maintain all common areas, ensuring they are organized and clean.
• Monitor stock levels of office supplies and reorder as necessary.
• Attend, compose, organize, and document detailed project and team meetings.
• Compose and/or edit letters, memos, reports, and procedures as required.
• Assist managers/team with special case projects and errands.
• Set up and maintain up-to-date records and company filing systems.
• Perform various accounting processes including accounts payable and receivable.
• Generate daily aging reports and manage accounts receivable, including collections.
• Request and maintain filing system for contractor certificates of insurance (COI).
• Assist with receiving, tracking, and tagging project materials.
• Complete other responsibilities and perform any additional duties assigned by management.

Requirements

• 3-5 years' experience in an administrative role, preferably in the construction industry.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent verbal and written communication skills, including business writing skills.
• Strong organizational skills and attention to detail.
• Ability to manage projects and solve problems independently and in a team environment.
• High level of mathematical ability for accounting processes.
• High school diploma or equivalent.

Nice-to-haves

• Bilingual proficiency in English and Spanish is a plus.
• Dependable with a congenial disposition and a positive attitude.