Administrative Coordinator, College Events

$52,000 - $56,160/Yr

Pomona College - Claremont, CA

Full-time - Entry Level

Claremont, CA

Educational Services

About the position

The Administrative Coordinator for College Events at Pomona College serves as the primary administrative support for the College Events office, facilitating high-quality events and programming for both internal and external audiences. This role involves managing office operations, coordinating event logistics, and providing clerical support to ensure the smooth execution of various college events. The position requires collaboration with colleagues and excellent customer service skills to advance the department's goals.

Responsibilities

• Provide primary administrative support for the College Events Department, including office management and supply orders.
• Coordinate and execute the weekly event newsletter, managing submissions and content.
• Maintain the college-wide events calendar and the Office of College Events Master Calendar.
• Assist in managing event requests through the campus-wide calendar program EMS.
• Process work orders, invoices, and purchase orders using the Workday financial system.
• Assist the Director of College Events with scheduling and special projects as assigned.
• Support event coordination, including client correspondence, meeting coordination, and event staffing.
• Maintain inventory of department equipment and coordinate equipment loans.
• Prepare agendas and support materials for meetings, and maintain confidential files.

Requirements

• High School Diploma or GED required; Associate's degree preferred in Communications, Business, or Marketing.
• Minimum of 2 years of administrative/clerical/customer service experience in hospitality, event management, or marketing/sales.
• Bilingual in Spanish (speaking, reading, and writing) is highly desired.
• Proficient in Microsoft Office (Word, Excel, Outlook) and associated professional software.

Nice-to-haves

• Experience at an academic institution is preferred.
• Familiarity with EMS scheduling system is preferred.

Benefits

• Paid time off