Administrative Coordinator III - Neurosurgery

Full-time - Entry Level

Lee Center, NY

Educational Services

About the position

The Administrative Coordinator III for Neurosurgery at the University of Washington provides comprehensive administrative support for departmental and program activities. This role involves managing complex projects, coordinating events, overseeing fiscal activities, and maintaining student records, all while ensuring effective communication and collaboration within the department.

Responsibilities

• Provide program/project support for research, administrative and/or academic activities.
• Coordinate and provide oversight for complex projects.
• Manage or coordinate departmental activities, including personnel and payroll records, purchasing functions, etc.
• Ensure inquiries are addressed and resolved.
• Handle confidential or sensitive information; draft and finalize letters, email messages, and other communications.
• Initiate, write, create, and edit/review various communications such as newsletters, event schedules, and marketing materials.
• Plan and coordinate meetings and events, including all details associated with the event; negotiate with vendors and resolve special situations that arise during events.
• Manage event budget and fiscal activities related to the program; draft annual budget, track expenditures, and oversee accounts payable and purchasing duties.
• Coordinate submission of research proposals/grants; compile, monitor, review, and analyze grant spending.
• Guide production, formatting, and quality of all publications, presentations, and related materials.
• Schedule courses, classrooms, and laboratories; serve as primary student/parent contact and assist faculty with recruitment efforts and tenure review process.
• Maintain student record files utilizing databases; respond to inquiries from students and maintain online grade records.
• Provide administrative support, including complex calendar scheduling, appointments, travel, and engagements.

Requirements

• High school diploma or equivalent high school certification or combination of education and/or experience.
• 5 years of experience in administration and office support.

Nice-to-haves

• Bachelor's degree
• 2 years of relevant experience
• Skills in administrative support work, computer applications, interpersonal communication, and teamwork.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• Defined contribution (403(b)) Retirement Savings Plan with university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, and employee assistance program (EAP).
• 4 weeks of caregiver leave to bond with a new child and family care resources.
• Tuition coverage for employees and their families, including dependent undergraduate-level college tuition up to 100% at WashU.