Administrative Coordinator III

$35,360 - $56,160/Yr

UScellular - Chicago, IL

Part-time - Entry Level

Chicago, IL

1,001-5,000 employees

Telecommunications

About the position

The Administrative Coordinator III role is designed to provide comprehensive administrative and business support to key leaders within a business unit or department. This position involves facilitating scheduling, coordinating projects, and ensuring effective communication across various inquiries while adhering to deadlines. The coordinator will also manage internal events, oversee travel arrangements, and maintain confidentiality in handling sensitive information.

Responsibilities

• Provides administrative and general business support for key leaders and activities of a business unit or department.
• Facilitates the scheduling and coordination of all administrative related projects.
• Creates and processes orders related to supply and equipment requests and reorders.
• Establishes efficient workflow processes and implements modifications to improve overall effectiveness.
• Coordinates communications, tracks, and follows up on multiple inquiries and projects while meeting deadlines.
• Identifies and prioritizes the needs of the business and acts accordingly.
• Creates and/or maintains business reporting that provides insight into key data points.
• Communicates the results of data analysis to leaders.
• Coordinates and manages internal events including conferences, trainings, and annual team meetings.
• Oversees scheduling, communication, technology, logistics, and related follow-up activities for events.
• Arranges business travel and tracks expenses, reconciling departmental budgets and invoices.
• Acts as the point of contact between internal and external parties for the assigned team/department.
• Develops and maintains effective relationships as a trusted business partner.
• Acquires and maintains detailed knowledge of company policies, procedures, and initiatives to ensure compliance.
• Maintains confidential information and proprietary reports.

Requirements

• High School diploma or state equivalent.
• Minimum 3 years of relevant business experience including supporting more than one manager.
• Proficient in Microsoft Word, Outlook, Excel, PowerPoint, Teams, Zoom, SharePoint, and/or OneDrive for Office 365, and travel and expense software.
• Effective communication and interpersonal skills with the ability to handle questions and issues independently or with guidance.
• Ability to meet deadlines and manage multiple priorities to accommodate workflow.
• Flexible and cooperative with the ability to work in a team environment across multiple departments.

Benefits

• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid holidays
• Paid parental leave