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Robert Half - Garwood, NJ

posted 2 months ago

Full-time - Entry Level
Garwood, NJ
Administrative and Support Services

About the position

The Administrative Coordinator will provide essential administrative support within a fast-paced athletics environment in Garwood, New Jersey. This long-term contract position involves coordinating athletic events, managing schedules, and ensuring the organization of necessary documents for student-athlete eligibility.

Responsibilities

  • Coordinate and schedule athletic events and ensure their accurate entry into databases.
  • Organize and distribute game day confirmations and protocols to officials and opposing Athletic Directors.
  • Manage scheduling of meetings, interviews, and appointments efficiently.
  • Oversee the collection and organization of required documents for student-athlete eligibility.
  • Coordinate and schedule Federal Work-Study student-workers.
  • Regularly update all athletic databases and spreadsheets.
  • File, organize, and archive all athletic documents.
  • Assist in managing customer applications and maintaining accurate customer records.
  • Resolve customer inquiries and monitor customer accounts for appropriate action.
  • Utilize skills in Cisco Webex Meetings, Concur, CRM, About Time, and other relevant software for efficient task completion.

Requirements

  • Proficiency in using Cisco Webex Meetings for virtual meetings and collaboration
  • Experience with Concur for travel and expense management
  • Familiarity with CRM systems for managing client relationships and data
  • Knowledge of About Time software for time tracking and project management
  • Ability to handle answering inbound calls professionally and efficiently
  • Understanding of budget processes and ability to assist in budget planning and management
  • Exceptional calendar management skills, including coordinating and scheduling meetings
  • Excellent communication skills, both written and verbal
  • Proficiency in Microsoft Outlook for email and calendar management
  • Experience in preparing and processing expense reports

Benefits

  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life insurance
  • Disability insurance
  • 401(k) plan
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