Administrative Coordinator

$34,320 - $41,600/Yr

Least Of These - Ozark, MO

Full-time - Entry Level

Ozark, MO

Food Services and Drinking Places

About the position

The Administrative Coordinator at Least Of These Inc. plays a crucial role in supporting the organization's operations by managing various administrative tasks. This full-time position requires strong organizational skills and proficiency in Microsoft Office and QuickBooks. The coordinator will be responsible for maintaining donor databases, processing donations, and assisting with events, all while ensuring effective communication within the team and upholding the organization's mission of compassion and generosity.

Responsibilities

• Enter all monetary donations into donor software system
• Maintain donor software data, adding and deleting information as needed
• Generate and mail all donor acknowledgments
• Make bank deposits with direct entry system for checks and take cash deposits to the bank
• Receive and answer daily emails for Admin. Coordinator and Info email
• Order office supplies, accept delivery, and inventory stock
• Deliver and pick up mail as needed
• Attend events as needed and act as a public representative for Least Of These
• Maintain files with information regarding events, USDA signatures, and donation reports
• Assist with all events and keep detailed spreadsheet of each event
• Assist with monthly food inventory as needed
• Assist with grant reporting
• Maintain subscriptions and registration for the organization
• Maintain copies of contracts and MOU agreements
• Oversee procurement opportunities and update spreadsheet as needed
• Assist with board meeting preparations including printing, room set-up, greeting, etc.
• Enter bills into QuickBooks software
• Maintain Missouri Food Pantry Tax Credit documentation
• Assist Executive Director with scheduling appointments and calendar of events
• Assist Executive Director with communication updates to all stakeholders
• Assist with donor mailings and marketing mailings
• Assist with record keeping for Best Choice rebate program
• Attend staff development meetings, trainings, seminars, webinars, and classes
• Develop knowledge and understanding of current issues regarding food insecurity
• All other duties as assigned

Requirements

• Proficiency in Microsoft Office products including Word, Excel, Outlook, and Teams
• Advanced knowledge of QuickBooks
• Strong organizational skills
• Ability to maintain confidentiality
• Good communication skills
• Experience with check deposit machine and banking software (preferred)
• 1 year of experience in non-profit or governmental work (preferred)

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• 401(k)
• Paid time off