Administrative Coordinator

$56,160 - $60,320/Yr

ASM Global - Denver, CO

Full-time - Entry Level

Onsite - Denver, CO

Administrative and Support Services

About the position

The Administrative Coordinator plays a vital role in supporting the Executive Administration offices at the Colorado Convention Center. This position is responsible for managing day-to-day office operations, providing executive-level administrative support, and ensuring efficient office functionality. The role includes tasks such as greeting guests, managing communications, coordinating meetings, and assisting with onboarding and special projects.

Responsibilities

• Administers and performs day-to-day administrative and clerical functions for the General Manager and Director of Finance & Administration.
• Greet, welcome, and log-in guests to the Administration Building at the Center.
• Answer, screen, and correctly route all calls received at the main line for the Center.
• Manages the administrative office area and associated facility offices; coordinates maintenance for all electrical, telecom, housekeeping, and carpentry needs.
• Supervises the maintenance and alteration of office areas and equipment and layout, arrangement, and housekeeping of office facilities.
• Coordinates and schedules meetings with the Executive Team, Partners, and other key stakeholders.
• Assist with onboarding of intermittent team members.
• Maintains break room supplies and inventory.
• Maintain office supplies, manage office equipment, and ensure offices are well-organized and efficient.
• Set up and take down of Conference Rooms.
• Read, sort and date incoming mail.
• Ensure that outgoing mail is delivered in a timely manner.
• Receive and record deliveries to the office and/or individuals within the office and route them accordingly to the proper recipient.
• Assist with special projects and initiatives, as needed, including research, data analysis, and report and deck preparation.
• Performs other job-related duties as assigned.

Requirements

• High School diploma or G.E.D.
• A minimum of one - two (1-2) years administrative experience.
• Ability to prioritize tasks and to organize time to complete tasks in scheduled times.
• Good communication, problem-solving and organizational skills.
• Excellent customer service and public relations skills.
• Must be able to execute tasks in an ethical and fair manner.
• Handle sensitive information and matters with the utmost discretion and always maintain confidentiality.
• Demonstrate excellent communication (verbal and written) and interpersonal skills among all levels of staff and clientele.
• Must be detail-oriented, self-motivated, and flexible to change.
• Excellent record of dependability and reliability.
• Ability to speak, understand, and read standard English.
• Proficient in Microsoft Word, Excel, and PowerPoint.

Benefits

• $500 Signing Bonus at successful completion of 30 days of service
• Additional $500 bonus upon successful completion of 90 days of service
• Generous Paid Time Off and Holiday Pay
• Health, dental, vision insurance, eligible upon hire
• 401(k) investment plan, with a discretionary employer match of up to 3%
• Healthcare reimbursement and flexible spending plans
• Employer-paid and supplemental life insurance
• Short- and long-term disability insurance available
• RTD Eco Pass for full-time employees
• Employee assistance program